Executive Assistant Lvl 3 with Security Clearance
Company: Metronome LLC
Location: Bethesda
Posted on: April 26, 2024
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Job Description:
Job Description The Executive Assistant candidate will perform a
variety of administrative duties, providing mission support within
the Mission Directorates of the customerThe position provides
general administrative services and directly supports one or more
functions or business areas, including: facilities management,
finance, human resources, imaging and publishing, information
management, logistics, procurement, medical, and securityTeam
member will provide assistance to the completion of routine to
moderate tasks and requirements for general office and/or program
supportThe nature of the work is primarily transactional in nature
and requires knowledge of administrative processes and
proceduresVarying degree and latitude shall be allowed to exercise
independent judgment in accordance with well-established, routine
policies and proceduresDuties Include:--- Provide oversight for the
daily activities of the office including performance direction of,
if assigned, one or more administrative assistants and be able to
train new member on process and procedures for requirements.
* Review all incoming correspondence and monitor Lotus Notes for
items requiring immediate attention or action, compose
correspondence, monitor external/internal communications, address
communications in an expeditious manner and bring critical issues
to the Sponsor being supported.
* Manage calendars, phone/e-mail, and travel (domestic and
international) and contacts (both internal and external) using
Lotus Notes, Microsoft Outlook or any other system determined
necessary by the Government.
* Create, maintain and update all charts, lists and calendars as
well as reporting travel schedules and attendance for the office
being supported.
* Maintain a schedule of appointments for manager(s) or office;
opens, sorts and distributes incoming mail, newspapers, faxes, and
other publications/documents.
* Coordinate and/or participate in the scheduling, organizing, and
execution of meetings, conferences, and off-sites, participates in
meetings and events: serving as recorder or working member of
group, schedule VTC's, conference calls, and schedule meeting
roomsGreets and/or escorts visitors and guests
* Maintain and reconcile accounting records, Process travel,
training, and POV vouchers, Assist with the approval process for
credit card purchasing, Handle disbursing transactions including
airline tickets, metro checks, and general travel information
* Pass and receive clearances, use the Agency's Visitor Access
Request system and prepares access lists as necessary, and assists
in the transportation of material and people
* Maintain an efficient office environment, to include ordering
supplies and arranging for repair of office equipment, deliver
items to customers, assists in the oversight and accounting for
inventory
* Prepare weekly status reports of action items and completion of
tasks related to the execution of a program, process, or
transaction; present assigned and other information through
briefings to various audiences.
* Track overall project(s) spending, including burn rates on
individual contracts, maintains inventory; issues equipment,
records, receipts, or supplies, assists with office renovations and
move management activities
* Maintain tracking records and filing systems; archives files as
necessaryPerform data input, data collection and research;
retrieves information or documents from databases and the
InternetMaintain and update databases or spreadsheets.---
Create/format documents, spreadsheets, databases and presentations;
to include drafts, proofreads, and edits all correspondence;
produces other documents such as instructions, spreadsheets,
presentations, and reports; collect and prepare materials for use
in meetings/discussions.--- Perform as a focal point for response
to queries regarding local in-house and Agency-wide administrative
databases, such as those for Training and Timekeeping.
* Provide back up support and assistance to office support
positions and functions, as required
* Upon Government approval, coordinate all logistical details for
meetings and eventsFor meetings, this includes scheduling rooms,
sending out meeting announcements, tracking attendance,
coordinating food services; take minutes as appropriate and
distributing follow-up materials.
* Review directives and instructional materials pertaining to
administrative practices and clerical policies and procedures to
stay abreast of new, revised or amended policies and
regulations.
* Evaluate, propose, and/or implement innovative and/or new
administrative processes to improve the efficiency and
effectiveness of support administration.
* Communicate effectively with customers and provide superior
customer service at all times.
* Other executive administrative functions, as taskedRequired
Skills Required Qualifications:--- TS/SCI security clearance with
poly
* One of the following combinations of Education and
Experience:
* Bachelor's Degree in Business or administrative-related field and
a minimum of ten (10) years of relevant experience as an
administrative professional; Or
* Associate's Degree in Business or administrative-related field
and a minimum of twelve (12) years of relevant experience as an
administrative professional.
* Minimum five (5) years of experience working within the IC.
* Knowledge of the IC and other government agencies.
* Excellent oral and written communication skills and demonstrated
experience in writing/editing correspondence and briefings for
senior executives.
* Demonstrated ability to manage the workflow of multiple critical
issues within a continuously adapting schedule.
* Expert proficiency with MS Office products (Word, Excel,
PowerPoint, Publisher, Outlook).
* Demonstrated excellence in diplomatic, organizational, time
management, critical thinking and interpersonal skills.
* Work schedule of 630-3pm Desired Skills Desired
Qualifications:--- Demonstrated ability to develop a professional
network across organizational boundaries and at all levels.
* Ten (10) years of progressively senior administrative expertise
working directly for management at the CEO, SIS/SES/SNIS, VP
levelAbout Metronome, LLC Metronome is a spark that ignites passion
for our customers and each otherWe offer professional services to
Government customers that keep projects pulsingWe believe in taking
care of people so they can put their best foot forward to support
the missionBackground Screening/Check/Investigation: Successful
Completion of a Background Check will be required as a condition of
hireBenefits: Metronome offers a comprehensive benefits package
that reflects our commitment to creating a diverse and supportive
workplaceBenefit eligibility is determined on the type of position
(full-time, part-time, temporary)Metronome's range of benefits
include, but are not limited to, Medical, Vision & Dental
Insurance, Life Insurance, Paid Time-Off & Company Paid Holidays,
Personal Development & Learning OpportunitiesApplication Process:
Please follow all instructions carefullyErrors or omissions may
affect your consideration for employmentSelect Create Profile and
Apply to Requirement Complete your Profile and Answer the
Questionnaire Upload a current resume Complete the Online
Application and Submit Evaluation Process: Metronome will evaluate
applicants based on how well they meet the qualifications of the
position aboveYour completed application (including questionnaire,
resume, and online application) will be used to determine your
eligibility and how well you meet the qualifications for this
positionYour responses to the questionnaire may be compared to your
resume and application; if either your resume or application
contradicts or does not support your responses, you will disqualify
yourself and not receive further consideration for this jobEqual
Employment Opportunity Policy Metronome does not discriminate in
employment on the basis of race, color, religion, sex (including
pregnancy and gender identity), national origin, political
affiliation, sexual orientation, marital status, disability,
genetic information, age, membership in an employee organization,
retaliation, parental status, military service, or other non-merit
factorReasonable Accommodation Policy Metronome is committed to
providing reasonable accommodations to applicants with disabilities
where appropriateA reasonable accommodation is any change to a job,
the work environment, or the way things are usually done that
enables an individual with a disability to apply for a job, perform
job duties or receive equal access to job benefitsApplicants
requiring reasonable accommodation for any part of the application
process or hiring process should contact Metronome Human Resources
at or 703-957-4082Determinations on requests for reasonable
accommodation will be made on a case-by-case basis.
Keywords: Metronome LLC, North Bethesda , Executive Assistant Lvl 3 with Security Clearance, Other , Bethesda, Maryland
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